Directors present: Chris Heintz, Eric Solsaa, Christina Gilman, Melissa Hayden, Julia Quimby-Cohen, Rebecca Woodard, Dave Pearson. Others present: Paul Brown.
Chairman Heintz called the meeting to order at 7:05 PM. Dave moved to accept the Minutes of 12/16/13, Christina seconded. Motion carried. Chris asked Rebecca to bring print copies to future meetings and to have them posted to the “weebly” site.
Christina reported there have not been any changes to the Financial condition. The EIN was received and Rob is checking on how to accomplish the return of the initial $3,000 held by HHI. A checking account is to be set up this week. There was discussion concerning signatures on the account and the motion from last meeting was further refined: The authorized signers for the checking account are to be Chris Heintz, David Pearson and Christina Gilman with any one signature up to and including $250; any two signatures for amounts over $250. Moved by Julia, seconded by Eric. All voted okay.
Visitors arrived from the Latter Day Saints organization. They left contact information.
The phone line was installed for the local chapter 747-7440, a requirement of Affiliation. Rob needs Melissa and Eric’s contact information to complete information to HHI.
Office Set-Up is needed, a lockable file cabinet is a requirement. Chris wondered if Resource Development should handle this. After discussion, it was decided a general Wish List should first be created and available for when donations are solicited.
A list of potential Board members was begun. Directors were asked to continue to identify candidates for Board Development.
The Resource Development Committee reported they have started discussion on a kick-off event. There is a need to decide upon a logo. They also discussed joining the Chamber, community connections, needing a printer, letterhead, brochures.
Dave indicated information gathering is proceeding on possible Donation Properties. Rebecca is to set up a meeting with an associated party.
The Construction Committee is developing lists for tools needed, supplies, a trailer for the job sites, etc.
The Faith Relations Committee meets 1/14/14 with a goal of creating a list of all Rutland County churches.
In Other Business: 1. Chris indicated there is an informational meeting at the Rutland Library on 1/9/14 from 4 to 5:30 Essential Online Tools for NonProfits. 2. Corporate Partnerships of HHI need to be created. 3. Sponsorship tiers will need to be decided. 4. The UN declared the first Monday of October to be World Habitat Day. 5. All Directors need to complete the training on the HHI website; before next meeting would be ideal.
The next meeting is February 4th.
Eric moved to adjourn. Dave Pearson seconded. Motion passed.
Submitted by: Rebecca Woodard, Secretary
Directors present: Chris Heintz, Eric Solsaa, Christina Gilman, Melissa Hayden, Julia Quimby-Cohen, Rebecca Woodard, Dave Pearson, Rob Geiszler.
Others present: Paul Brown.
Chairman Heintz called the meeting to order at 7:05 PM.
General comments included an update on the Rutland Area Flea Market weekend fundraiser and ideas for the introduction of our Affiliation to the public in January or February.
Current status of Affiliation – Rob gave an update on the progress of filing for Articles of Incorporation (delayed slightly due to a technicality correction). As soon as they are received, the final information will be forwarded to HFHI.
Donation Property(ies) – Without the full completion of our legal status, we are not ready to accept any donation of real property. Of those under consideration, a number of questions were identified: closing costs and fees; property tax obligations and other fees, insurance concern, liability concerns, building restrictions, etc. The Directors agreed to continue gathering information.
Committees and Board Development – The Committee rosters were reviewed. Chris asked each Director to come prepared for the next meeting with a list of 3 people who might be candidates for future Habitat involvement. The candidates do not need to be vetted, just identified for discussion.
Other business – Treasurer Gilman indicated she received a Corporate Resolution identifying her as the authorized signer for checks. She asked if that was correct. Melissa Hayden moved to authorize the Treasurer to sign checks up to $250. Beyond that amount, two officer signatures are required. Seconded by Dave Pearson. Motion approved.
Julia Quimby-Cohen presented $118 cash to the Treasurer, the proceeds of the weekend flea market sales collected to date.
Rob Geiszler moved to adjourn. Dave Pearson seconded. Motion passed.
Submitted by: Rebecca Woodard, Secretary
Attendees: Rob Geiszler, Paul Brown, Melissa Hayden, Julia Quimby-Cohen, Christina Gilman, Rebecca Woodard, Dave Pearson, Peder Johnson, Chris Henitz, Sandy Gagnon
The slate of Directors submitted by the Steering Committee was reviewed. The slate includesd Rob Geiszler, Chris Heintz, Dave Pearson, Christina Gilman, Rebecca Woodard, Julia Quimby-Cohen, Melissa Hayden, Eric Solsaa and Diane Ingalls. Rob, Chris, Dave, Christina, Rebecca, Julia and Melissa agreed to accept their nomination to the Board. It was moved and seconded that this slate be accepted as the initial Board of Directors for the Rutland Habitat affiliate. All were in favor, no one opposed. Motion passed.
A motion was made to adopt the bylaws as presented by the steering committee and submitted to HFHI in the application process. Motion was seconded. All were in favor, no one opposed. Motion passed.
Christina Gilman was nominated to become a Board Member. This motion was seconded. All were in favor, no one opposed. Motion passed.
The Board elected officers as follows: Chris Heintz - President, Dave Pearson - Vice President, Rebecca Woodard – Secretary, Christina Gilman – Treasurer. A vote was held to approve these positions. All were in favor; no one opposed. Elections confirmed.
Rob Geiszler asked Chris Heintz to chair the meeting as new President of Rutland’s affiliate.
Chris expressed appreciation to Rob for overseeing and managing the process of affiliation. Rob reported on the status and next steps. Rob will complete the last steps of the affiliation process.
Rob moved that the application submitted to HFHI be ratified as the official documents of HFH of Rutland County, VT. Seconded and passed without dissent.
Melissa reported that she will set up phone service with FairPoint within the next few weeks.
Rob and Dave reported on one of the Rutland City properties under consideration. This property owner needs to make a transfer in ownership before the end of 2013. There are several issues related to ownership of this property. Melissa will do title work, and she has access to a lawyer who would do the closing without charge if we choose to pursue this property. Considering liability issues there is a need for fencing around open foundation hole and liability insurance. Rob will look into fencing and Dave will look into liability and flood insurance. Chris recommended that the Board set an interim meeting to address the issues of this possible acquisition. A meeting was set for Monday Dec 16 at 7pm at the Rutland Habitat office.
A motion was made to create a resolution of the organization to authorize the President and Secretary to sign on behalf of the affiliate. Dave seconded. All voted in favor, no one opposed, motion passed.
Julia presented a possible PR/fundraising event at the Rutland Flea Market and a discussion was held regarding the logistics. It was determined that the affiliate would participate on Saturday Dec 14th. Julia will organize volunteers and logistics for this event.
It was noted that there needs to be a larger PR event in January. Melissa and Julia will begin working on that as well.
The next regular meeting of the Board will be Tuesday January 7th at 7pm at the Rutland Habitat Office, with the interim meeting Monday December 16th at 7pm at the Rutland Office also.
Sandy Gagnon for Rutland Habitat
In Attendance: Rob Geiszler, Louise Duda, Dick Weis, Paul Brown, Dave Pearson, Diane Sander, Jerry Hansen, Sandy Gagnon.
Rob reported on status of application to date. All is done except for the budget in Section 8.
The group reviewed the bylaws and made changes (capitalize S in State of Vermont, and use 1986 Internal Revenue Code). Also there was question about indemnification that remains.
The group reviewed the application and Rob made corrections in the document.
Section 4.5: In regards to resale restrictions, Louise made a motion which Paul seconded to establish a 70%/30% share between homeowner and Rutland County Habitat in keeping with the recommendation of HFHI. Motion passed without dissent.
The group continued to review and amend the application.
Following review and finalization of the application, Rob identified the most pressing needs to be people to step up and lead the committees and recruitment of more members to carry out the tasks of the organization. He asked all present to seriously consider who they know who might be good fit.
Paul Brown successfully acquired office space for our organization in the small house next door, owned by Grace Church.
The next steering committee meeting will be July 10, 7 pm at Grace Congregational Church.
Sandy Gagnon, for Rutland Habitat
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