Directors present: Chris Heintz, Dave Pearson, Christina Gilman, Julia Quimby-Cohen, Melissa Hayden, Rob Geizler, Eric Solsaa (7:30pm). Faith Relations: Dr. David Baasch made a presentation on our behalf to the Unitarian Universalist church – it was well received. Chris is speaking at the Unity Church of Proctor next week.
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First Meeting
Tuesday, May 27, 2014 Present: Jessica Cecot, Joan Geiszler, Rob Geiszler, Gail Johnson Not Present: Sandra Gagnon. Tia Poalino This was a first, organizational meeting. A brief history of the affiliation process for the Rutland Affiliate was shared with the committee members. Committee members then reviewed the charge of the committee, especially the necessary focus on a family that will need to be maintained. Materials from the Application for Affiliation were printed and shared. In addition the committee was familiarized with the My.Habitat.org website, as well as the Affiliate Operations Manual for Family Selection. There was a discussion of the various tasks the committee will need to complete in the selection of a family. This will begin with a review of the application, which will be customized over the course of the month of June. The various verifications and checks were also briefly discussed. There was also a discussion of the need for confidentiality, once applications are received. A particular prerequisite will be for secure, long term storage of documents. For the next meeting, the committee will engage in role playing, with Gail Johnson taking the role of an applicant submitting an application. From this discussion, the hope is that necessary processes and procedures will become apparent. Next meeting will be June 16. Rob Geiszler Chair Directors present: Chris Heintz, Dave Pearson, Rebecca Woodard, Christina Gilman, Julia Quimby-Cohen, Melissa Hayden, Eric Solsaa; Rob Geiszler Others present: Paul Brown, Abby Blair, Jeffrey Guevin
Chris called the meeting to order at 7:05 PM. Dave moved to accept the Minutes of April 1, 2014, Christina seconded. Approved. Julia clarified that at the time of the last meeting, she believed Home Depot would be donating $2,000 per month in goods or services but there is an approval process to go through first that will need to addressed. Christina reported $171.29 as a balance in the checking account. She will pay the phone bill and perhaps after this weekend with the birdhouse fundraiser, can purchase QuickBooks or an accounting software package. Rob suggested she review tech soup. We do have a computer from Paul that Rob has been setting up. Attorney Jeffrey Guevin offered his legal services on a pro bono basis for the acquisition of the two City lots currently under consideration. Rob moved to authorize Chris to sign the letter (attached) prepared by Jeff setting out the scope of legal services. Julia seconded. All voted in favor. Melissa gave a large number of papers to Jeff from her research and was thanked by the Directors. Christina reported the Resource Development Committee has fliers circulating for the first fundraiser on Saturday to build birdhouses. They have 50-60 kits and the goal is $800 - $1,000. A “square” reader has been ordered for credit card remittances. Volunteers are scheduled for full coverage of members of the construction committee. They will have a raffle too. The next specific fundraiser is point of sale jars in stores and they are working on letters to solicit for donations. It has been determined that 6/28 is not good for a Keighan Nolan concert; her only dates appear to be 9/12 or 9/20 which may not be possible to coordinate with Castleton College so this event may need to be re-grouped. The Construction Committee indicated they have been focused on birdhouses for the last two weeks but are otherwise ready for construction. Site Selection: Dave Pearson indicated he has looked over other vacant lots but the current two city lots are the furthest along. He questioned whether there is a need to wait until official affiliate status of 7/1/14 to accept the lots. Julia questioned whether we would start with a Brush of Kindness and Eric volunteered to find a small project to meet the goals of Brush of Kindness. The Faith Relations Committee reported that Dave Bausch will speak on June 1 at the United Universalist Church on behalf of the local Habitat. Chris indicated this Committee also needs a new Chair as the current person is moving away from the area. The Family Selection Committee – no report. Other Business: Julia went to the State Affiliate meeting in Springfield and Dick Malley gave her the powerpoint presentation he had prepared. She would like to share it with the group at our next meeting. She feels it is very important that all members fundraise, not just the Resource Development Committee and we need to attract large donors. Paul emphasized the need to letters to be sent to the community and Christina reiterated that they are the next priority. Abby visited MSJ and spoke with the guidance counselor who is doing outreach with the students. Abby volunteered to be the youth coordinator with Habitat as the students will need community services hours. She intends to visit other high schools too. Rebecca asked to revisit the site selection discussion from earlier in the evening and asked if a decision could be made on accepting or not accepting the city lots. After discussion, Rob moved to accept the two city lots subject to flood certification (positive), clear title, warranty deed and other legal requirements of title with the caveat that costs to close not exceed $2,500.00. Melissa seconded. Motion approved. Christina moved to adjourn. Julia seconded. All agreed. Submitted by: Rebecca Woodard, Secretary Directors present: Dave Pearson, Rebecca Woodard, Christina Gilman, Julia Quimby-Cohen, Melissa Hayden, Eric Solsaa; Others present: Paul Brown, Abby Blair, Jessica Cecot, Cynthia Sheehan, Jeffrey Guevin
Dave Pearson called the meeting to order at 7 PM. The guests in attendance introduced themselves and talked about their interest in HFH. Julia moved to accept the Minutes of March 4, 2014, Christina seconded. Approved. The Minutes of the Special Meeting of 3/8/14 were tabled pending Chris’s approval. Dave stated October is Habitat Month and Chris had suggested asking businesses to contribute 1% of sales or profits for Habitat. Julia indicated they are planning this sort of promotion. Christina reported the Resource Development Committee met on Thursday and again today to discuss many items including the website and donations. Julia is working with a CSC student and Abby Blair and they are meeting on Thursday for website updates. They need a database, Thank You cards, follow up, etc. Awesome Graphics is helping with an info rack card and they need jars for display at stores. They are still gathering information for a kick-off concert – Keighan Nolan has agreed to help and talks are ongoing with CSC. The Committee will prepare specific data for the Board’s approval. Paul volunteered to also talk with the Paramount Theater for ideas. The Committee has received in-kind donations of vacuums, a 6’ ladder, office chair, file trays, microwave and odd tools. Julia indicated Home Depot will contribute $2,000 per month in donation of goods and their team wants to be involved. If the family involves a Veteran member, Home Depot can also provide grants and additional donations (above the $2,000 per month in goods.) Tractor Supply is a partner in ReStore and will help with a birdhouse fundraiser and promotion but they do not have lumber. LaValley’s will be asked to partner for lumber. The event will be a Saturday in May before Mother’s Day. Site Selection: Dave Pearson indicated the Committee met and reviewed Rutland City vacant lots. After refining the list, Dave has been driving by the locations to further weed out inappropriate parcels. The plan is to write letters to the landowners asking for donations of the land. Regarding the current lots to be donated, Dave updated the owner about our Affiliate status and the owner appears to be ready to complete the transaction. Jeffrey Guevin was asked about certifying title and helping with the closing which he agreed to do. Melissa will provide her search documents. The Construction Committee hasn’t met since the Retreat as there is not an immediate need to meet. The Faith Relations Committee report is tabled in Chris’s absence. The Family Selection Committee – Dave reported that Rob may have a new member however, this committee still needs members. The guests asked general questions about HFH and Dave gave a summary of mission and also referred them to HabitatLearns.org for more information and history. Christina moved to adjourn. Julia seconded. All agreed. Submitted by: Rebecca Woodard, Secretary Special Meeting 3/8/14
Directors present: Chris Heintz, Dave Pearson, Rebecca Woodard, Christina Gilman, Rob Geiszler, Julia Quimby Cohen, Eric Solsaa. Others present: Paul Brown, Diane Ingalls, Jennifer Baker Chairman Heintz called the meeting to order at 12:20 PM and indicated he received a call last evening from Bruce Rodgers. To move the application to HFHI forward, we need to indicate the beginning date of our Affiliation. The options would be 4/1/14 or 7/1/14. The first of July would correspond with the fiscal year of both organizations and the yearly tithing amount of $5,000 would be payable by 6/30/15. The other option is to select 4/1/14, in which case, we would pay two-thirds of the fee ($3,400) by 6/30/14. The various ramifications were discussed. Many directors felt the extra time would be beneficial for some of the projects that are in the planning stages. We have established our legal framework with the IRS and the State so existing efforts can continue. Rob moved to accept the Affiliation effective July 1, 2014. Julia seconded. All voted in favor. Christina moved to adjourn. Rob seconded. All agreed. Submitted by: Rebecca Woodard, Secretary |
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