Directors present: Chris Heintz, Dave Pearson, Rebecca Woodard, Christina Gilman, Rob Geiszler.
Chris called the meeting to order at 2:40 PM.
Chris announced the resignation of Melissa Hayden. Christina moved to accept the resignation; Rebecca seconded. All voted in favor.
Rob indicated two applications for assistance have been received and the Family Selection Committee needs the Board decisions so it can respond timely to the applicants.
Rebecca moved to enter Executive Session. Rob seconded. All voted in favor.
At 3:10 PM, Rob moved to exit Executive Session. Christina seconded. All voted in favor.
During Executive Session, two applications were carefully reviewed.
Dave moved to reject the first applicant (a mobile home owner desiring interior renovations and a ramp). We don’t believe we can help them. They are too "asset-rich." and should apply for other funding.
For the second applicant, Christina motioned to ask the applicant if she can obtain funds from another source. Is so, she must do that. We are willing to do a ramp for her with a one-year pay-back, and without the necessity of signing the covenant, but even for this, if other financing is available she must pursue that, first. Rebecca seconded. All voted in favor.
Rebecca moved to adjourn. Christina seconded. All voted in favor.
Rebecca Woodard, Secretary
Directors present: Chris Heintz, Dave Pearson, Rebecca Woodard, Christina Gilman, Melissa Hayden, Rob Geiszler. Eric Solsaa. Directors absent: Melissa Hayden, . Others present: Paul Brown, Diane Ingalls, Lauren Norford
Chris called the meeting to order at 6:05 PM.
Chris brought the article clipped from the front page of the Rutland Herald from last night’s announcement of Habitat’s official status at the Board of Alderman meeting. He thought the proclamation went well, that the Mayor is very enthusiast and supportive and he especially thanked Director Melissa Hayden for the introduction and coordination.
Rob moved to accept the Minutes of The BOD 7/1/14/. Dave seconded. Approved. Dave asked about Minutes for the Special Meeting held by telephone conference and email correspondence. Rebecca will create them for ratification at the next BOD meeting.
Finances: Christina reported the checkbook balance at $1,572.76. There were no transactions during the month except the payment of the telephone bill. Chris indicated the return of the $3,000 from Habitat Int’l will take a little longer, perhaps another month.
A guest arrived and was introduced as Lauren Norford. She works at Rutland Mental Health so might have some input regarding needy families. She saw an article in the Pittsford newsletter from Dave’s recent visit to the selectboard and decided to attend. Rob invited her to join the Family Selection Committee. Introductions around the table were made.
Site Selection: Dave indicated 37 Pine St may have title issues as per Attorney Guervin’s email message. With the city receiving grant funds, other options may be available to us for a different property. The acquisition of the two city lots appears to be stalled as the owner needs to clear some liens.
Selectboard visits: Dave reported both he and Paul visited the Proctor Selectboard to inform them about our existence. One selectperson expressed interest in joining our Board. Then Dave visited with the Pittsford Selectboard and they included an announcement in the town newsletter. As a result of that, Dave received a call from a recipient of a Habitat house in Massachusetts indicating his mother, who lives here, could use some help with her house. Dave will follow up. Dave also went to the Clarendon SelectBoard. They offered to link to our website. There was talk of a donation either directly from the selectmen’s budget or by petitioning the voters. Dave’s next visits are Killington, Poultney and Mt Holly.
Regarding petitioned articles, Rebecca distributed handouts describing the process and deadlines from information on the Secretary of State website. Chris will work on getting a request onto the Wallingford ballot; Paul will take Proctor, Christina will take Shrewsbury and Rebecca and Rob will work on Rutland Town. Rebecca will try to find volunteers in the other towns.
Resource Development – As Chris indicated by email, tonight’s focus is on fundraising. Christina began by reminding Board members to make their pledges or donations as we really want to report 100% participation from Directors. She distributed the Pledge form again. Paul asked about participating at the Vt State Fair and the Board reviewed the pertinent information but decided the timeframe was too short for this year. We need to remember to address this in June of 2015 for participation next Fall.
Christina distributed and reviewed The 8-Step Solicitation Process crediting Diane Ingalls for much of the materials on-hand tonight. See attachment, plus fliers for Annual Campaign, Who Do We Know Campaign worksheet (WDWK), Making the Case for Major Gifts and Philanthropic Styles. Board members were enthusiastic at the quality and quantity of information presented, expressing gratitude to Christina and Diane.
Diane spoke of using the WDWK process to create a Founder’s Club, asking a limited number of major donors to make significant contributions, perhaps over a 3 year period. This could be expanded by asking the individual prospects to challenge their friends and contacts to match the gift.
Chris and Rob offered to work on the Case Statement pulling together information already supplied in the HFHI application. All Directors are asked to use the WDWK worksheet to list up to 5 prospects for our next meeting. Chris suggested we meet again in 2 weeks to focus on a prospect list. The date was set for 8/21/14 at 7 PM. He offered another big Thank You to Christina and Diane.
Family Selection: Rob received two requests recently – one was vague so Rob responded asking for more information. The other one was a specific request for the construction of a handicap ramp, referred to us by the Vermont Center for Independent Living. The Family Selection committee meets on 8/12 and will review it thoroughly then. In the meantime, Rob asked Eric to scope the extent of the project so a budget could be developed. Rob will respond to the applicant within 30 days.
Faith Relations: Chris reported the committee is now comprised of Dave Bausch and himself. Diane Ingalls moved to Resource Development and John Sanborn moved to Oregon.
Other Business: Chris suggested an all-day September Board Retreat. Saturday, September 13th was identified. Members are asked to check their calendars and confirm.
Christina moved to adjourn. Rob seconded. All agreed.
Submitted by: Rebecca Woodard, Secretary
Special Board of Director Meeting
Dave called the meeting to order at 2:00 PM.
Dave indicated the meeting is called via teleconference due to urgent timing issues. The City is asking for a response on the possibility of accepting the 37 Pine Street lot. Dave spoke to all Directors in person or via email. Those available are in attendance via teleconference. After general discussion, Dave was instructed to reply to Brennan Duffy as follows:
The Board of HFH for Rutland County has convened via conference call and we have voted to accept the 37 Pine St. lot with the following conditions:
If somehow, there is not marketable title, we would not be able to accept. Likewise, if the lot is in a flood plain, insurance would be prohibitive for a low income Habitat owner and would require us to decline. Otherwise, this looks like a wonderful opportunity and we certainly appreciate the Rutland Redevelopment Authority considering us for partnering in this effort.
Other concerns voiced by the board are not show stoppers but should be discussed.
There should be no restrictions that will put HFH of Rutland County in an untenable position regarding time and no restrictions that would require us to run afoul of HFH International guidelines. We have touched on these topics in the past, and I don't anticipate any issues, but now that there is a specific offer, we should confirm this.
HFH of Rutland County is interested in any potential for grant funding availability to aid in construction, but would need to review how this would affect the way HFH handles mortgages.
Will the Redevelopment Authority be able to provide letters of support for HFH of Rutland County to apply for additional grant funding and also to apply to the Board of Aldermen for a property tax exemption during the construction phase?
Will the Redevelopment Authority be able to assist us through the permitting process?
Submitted by: Rebecca Woodard, Secretary
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