Directors present:  Chris Heintz, Rob Geiszler, Dave Pearson, Andrew Salamon, Christina Gilman, Eric Solsaa, and Shaun Williams (new to our board this meeting).
Others present: Pam Skillin
 
Chris called our meeting to order at 6:39 PM.
 
Dave made a motion to accept past meetings’ minutes of September 8, 2015. Christina seconded the motion. The motion passed unanimously.
 
Introduction of Pam Skillin
Discussion led by Christina
Pam Skillin is an applicant for our Part-Time Book Keeper Position.  Christina introduced Pam to the Board.  The results of the Board’s interview of Pam is as follows: Christina was referred to Pam by Kevin Markowski, a Rutland CPA.  Pam has been a Book Keeper most of her life.  Pam holds an Associate’s Degree in Accounting and owns Book Keeping Business that serves 30 different clients, including non-profit organizations and small businesses in the Greater Rutland Area.  Pam is proficient with accounting software, “Quick Books” and plans to employ that software for our record keeping.  She will charge us $35.00/hour, with the anticipation that our book keeping needs will be approximately one (1) hour/month.  We thanked her for her time and Pam left our meeting.  

Christina made a motion to hire Pam Skillin as our part-time Book Keeper and pay her $35.00 per hour. Dave seconded the motion. The Board Passed this motion unanimously.
 
Chris and Christina will meet with Pam Skillin in the near future to get her started.
 
Introduction of Shaun Williams
Discussion led by Chris
Shaun Williams began his involvement with Habitat for Humanity while an undergraduate student at Bridgewater State University nine years ago.  Today Shaun is the Advisor of the HfH Club at Castleton State University.  This Castleton St. University group is active and will soon be traveling to Atlanta, GA for a HfH training conference.  Shaun is currently our new Volunteer Coordinator for our Fair Haven, VT project and for future projects.  Shaun has worked with our Rutland HfH Board last year in a joint fund raising effort.   Shaun has expressed his desire to expand his community relationships and his professional experiences by applying to the Board to become a Board member and continuing his Volunteer Coordinator role.  

Rob made a motion to accept Shaun Williams as a member of the Rutland HfH Board of Directors. Dave seconded the motion. The Board passed this motion unanimously.
 
Shaun Williams and Chris will meet at Shaun’s office at Morrill Hall on Friday, October 23, 2015 to review the HfH Volunteer Coordinator’s Role and what it means to be a member of the Board of Directors.  
  
Treasurer’s Report
Discussion led by Chris
The Beginning Balance as of 9-9-2015 = $32,587.23; Ending Balance as of 10-13-2015 = 27,557.55.   Rutland HFH annual tithing to HFH International, Atlanta, GA will be 10% of donations received during the time period of 7-1-2014 to 6-30-2015.  Christina will verify the amount of money raised during that time period and review it with Chris.     
Chris made a motion to accept the Treasurer’s Report, Dave seconded the motion.  The motion unanimously passed.
 
Construction Committee
30 West Street, Fairhaven, VT
Rob Geiszler led the discussion
The house foundation and sill are now complete.  The storage shed door is hung. The interior plaster and lath are removed from the second floor.  Most of the plaster and lath on the first floor are removed. The interior basement staircase and interior second floor are install. The house is now ready for rough plumbing, rough electrical, and heating system installation. Eric is certified as a GAF Roofing Specialist and Contractor.  This certification enables HfH to realize deep discounts on the roofing materials.   Eric will purchase the GAF roofing materials for installation in November.  The estimated budget, to complete the house, was presented and reviewed.  The estimated final cost to complete is approximately $65,000.00.  $17,547.31 has been spent so far on this project.

Stonegate Properties, Rutland, VT
Dave led this discussion
Dave reviewed the liability insurance policy quotation for the Stonegate properties.  The cost of this policy is $410.50/year.  Dave will review this policy with our in insurance agent, William J. Vien, of North East Agencies, Inc., to ensure that this applies to Non-profit Organizations.  The only stipulation to enforce this insurance is to install “No Trespassing” signs on the fencing surrounding the properties.   Dave will follow-up on these open items.  

Rob mad a motion to pay the $410.00 per year to the North East Agencies, Inc. for liability insurance for Stonegate properties that HfH owns.  Eric seconded the motion. The motion passed unanimously.
 
Dave will check with the Stonegate Homeowner’s Association, to verify the maximum size of a house (number of bedrooms) allowed in this development and other building restrictions.   

Other
Chris and Paul Brown met with Andy Shaw of Home Depot.  Per Andy Shaw’s direction, HfH has set up an account with Good360’s Circle of Good.  The cost will be $600.00/year with the potential of obtaining Home Depot products free with an estimated annual value of $5000.00 to $10,000.00.  More information about Good 360 can be found at their website, www.Good360.org.  

Fund Raising
Chris led this discussion
We need to generate $40.000.00 in donations.  Chris met with Deborah Morse  and reviewed her donor information and lists.  Chris has called a “Special Board Meeting” for Tuesday, October 27, 2015 at 6:30PM to review fund raising.  Andy, Dave, and Eric will work on a quarterly newsletter aimed at fund raising.  This effort will start after the Special Board Meeting on October 27, 2015.  
 
 Family Selection Committee (FSC)
Rob Geiszler led the discussion
The applicant is in their last segment of the formal application process.  This applicant has started working at the Fair Haven House to apply their volunteer hours to achieve 300 hours of “family sweat equity” that HfH requires. FSC will bring proposed policy to the Board in the coming months. Because of the shear time and effort required to identify qualified HfH home owner applicants, the FSC will be accepting new applicants beginning in March, 2016.  This will be conducted as an “Application Season” that will run from March to August each year.   This application season is subject to change.  This will free up the FSC to work on other phases of selection process and other activities such as fund raising.
 
Open Positions
•     The Board is still seeking a Part-Time office manager.
•     The Board is still seeking new Board Members
 
Open items from previous meetings to be discussed next regular meeting
To be verified: 
* The contract for the 40 West Street Project site-manager, Albert Williams, was reviewed.  It is per the site manager’s salary motion passed at the Board of Directors’ Meeting of 7-14-2015. Copies of this signed contract will be sent to Chris and Christina.

* Report on HfH participation on the Fair Haven Apple Festival is due from the Family Committee.

* Status of HfH Letterhead printing.  

* Our next meeting is a Special Meeting addressing Fund Raising.  It will be held on Tuesday, October 27, 2015 at 6:30pm.

Our next regular scheduled meeting will be held on Tuesday, November 10, 2015 at 6:30pm.
 
Chris adjourned the meeting at 8:15pm.
 
Minutes respectfully submitted by Andrew Salamon  

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Directors present:  Chris Heintz, Rob Geiszler, Paul Brown, Dave Pearson, and Andrew Salamon 
Others present: None
 
Our meeting was called to order a 6:30 PM
 
Paul made a motion to accept past meetings’ minutes of August 18, 2015. Paul seconded the motion. A brief discussion followed.  The motion passed unanimously.
 
Public Relations/Resource Development
Led by Chris
The Board accepted Ms. Deborah Morse’s letter of resignation from the Board of Directors. Chris will be filling in as Coordinator of Public Relations and Resource Development until this open position is filled. Chris will work with Deborah Morse to make this transition smooth and seamless.  Chris will obtain all advertising, publicity vehicles, and past, present, and future donor information. Chris will be working on our Major Donor Fund Raising effort to meet the VT Country Store’s $20,000.00 challenge.
 
Volunteer Coordinator
Chris led this discussion
Sean Williams of Castleton State College wants to get involved with Habitat at a higher level.  He will be our Volunteer Coordinator.   This will enable Chris to hand this activity off to Sean and then easily transition into the Public Relations/Resource Development Coordinator.  Sean is currently the advisor to the HFH Club at Castleton State College.
 
Treasurer’s Report
Led by Chris
The Beginning Balance as of 8-19-2015 = $17,350.64; Ending Balance as of 9-8-2015 = $32,587.23   Rutland HFH annual tithing to HFH International, Atlanta, GA will be 10% of donations received during the time period of 7-1-2014 to 6-30-2015.  This will be paid before our next meeting on 10-13-2015. Back Taxes owed on the Stonegate properties were paid. 
 
Paul Brown made a motion to accept the Treasurer’s Report, Dave seconded the motion.  The motion passed unanimously.
 
New Business
Led by Chris
The HFH board was directed by Chris to recruit new board members.  HFH will have a table at the Fair Haven Apple Festival on Saturday, 9-19-2015, from 10am to 3pm.  The cost for HFH is $25.00 to participate.  The proceeds from this cost will go directly to the Fair Haven Grade School.  The Family Committee will man the table.  Dave Pearson and Paul Brown will be there too. Chris will purchase new HFH Letterhead.  
 
Open Positions
•     The Board is still seeking a Part-Time bookkeeper/accountant.
•     The Board is still seeking a Part-Time office manager.
•     The Board is still seeking new Board Members.
 
Construction Committee
30 West Street, Fairhaven, VT
Rob Geiszler led the discussion
The contract the site manager, Albert Williams, was reviewed.  It is per the site manager’s salary motion passed at the Board of Directors’ Meeting of 7-14-2015. •     Copies of this signed contract will be sent to Chris and Christina.
The house foundation and sill are now complete.  The storage shed door is hung. The interior plaster and lath are removed from the second floor.  Most of the plaster and lath on the first floor are removed. The interior basement staircase and interior second floor are cut and ready to install. The estimated budget to complete the house was presented and reviewed.  The estimated final cost to complete is $55,000.00.
 
Stonegate Properties, Rutland, VT
Chris and Dave led this discussion
The closing on the Stonegate properties is complete.  HFH now owns these properties. HFH paid the back taxes on these properties to the City of Rutland. Dave will verify insurances. Dave will investigate property fencing.
 
Family Selection
Rob Geiszler led the discussion
Four families are now in the pre-application process. Two additional families are soon to be interviewed.  All these families have ties to Fair Haven or live in Fair Haven.  
Note—our next board meeting will be Tuesday, October 13th, 2015 at 6:30pm.
A possible topic for our next meeting may be a Global Village Trip, who, what, when, where? ( this is a carryover from the Board Meeting of 7-14-2015)  
Chris adjourned the meeting at 7:45pm.
 
Minutes respectfully submitted by Andrew Salamon