Directors present: Chris Heintz, Dave Pearson, Rebecca Woodard, Christina Gilman, Melissa Hayden, Rob Geiszler. Eric Solsaa. Directors absent: Melissa Hayden, . Others present: Paul Brown, Diane Ingalls, Lauren Norford
Chris called the meeting to order at 6:05 PM.
Chris brought the article clipped from the front page of the Rutland Herald from last night’s announcement of Habitat’s official status at the Board of Alderman meeting. He thought the proclamation went well, that the Mayor is very enthusiast and supportive and he especially thanked Director Melissa Hayden for the introduction and coordination.
Rob moved to accept the Minutes of The BOD 7/1/14/. Dave seconded. Approved. Dave asked about Minutes for the Special Meeting held by telephone conference and email correspondence. Rebecca will create them for ratification at the next BOD meeting.
Finances: Christina reported the checkbook balance at $1,572.76. There were no transactions during the month except the payment of the telephone bill. Chris indicated the return of the $3,000 from Habitat Int’l will take a little longer, perhaps another month.
A guest arrived and was introduced as Lauren Norford. She works at Rutland Mental Health so might have some input regarding needy families. She saw an article in the Pittsford newsletter from Dave’s recent visit to the selectboard and decided to attend. Rob invited her to join the Family Selection Committee. Introductions around the table were made.
Site Selection: Dave indicated 37 Pine St may have title issues as per Attorney Guervin’s email message. With the city receiving grant funds, other options may be available to us for a different property. The acquisition of the two city lots appears to be stalled as the owner needs to clear some liens.
Selectboard visits: Dave reported both he and Paul visited the Proctor Selectboard to inform them about our existence. One selectperson expressed interest in joining our Board. Then Dave visited with the Pittsford Selectboard and they included an announcement in the town newsletter. As a result of that, Dave received a call from a recipient of a Habitat house in Massachusetts indicating his mother, who lives here, could use some help with her house. Dave will follow up. Dave also went to the Clarendon SelectBoard. They offered to link to our website. There was talk of a donation either directly from the selectmen’s budget or by petitioning the voters. Dave’s next visits are Killington, Poultney and Mt Holly.
Regarding petitioned articles, Rebecca distributed handouts describing the process and deadlines from information on the Secretary of State website. Chris will work on getting a request onto the Wallingford ballot; Paul will take Proctor, Christina will take Shrewsbury and Rebecca and Rob will work on Rutland Town. Rebecca will try to find volunteers in the other towns.
Resource Development – As Chris indicated by email, tonight’s focus is on fundraising. Christina began by reminding Board members to make their pledges or donations as we really want to report 100% participation from Directors. She distributed the Pledge form again. Paul asked about participating at the Vt State Fair and the Board reviewed the pertinent information but decided the timeframe was too short for this year. We need to remember to address this in June of 2015 for participation next Fall.
Christina distributed and reviewed The 8-Step Solicitation Process crediting Diane Ingalls for much of the materials on-hand tonight. See attachment, plus fliers for Annual Campaign, Who Do We Know Campaign worksheet (WDWK), Making the Case for Major Gifts and Philanthropic Styles. Board members were enthusiastic at the quality and quantity of information presented, expressing gratitude to Christina and Diane.
Diane spoke of using the WDWK process to create a Founder’s Club, asking a limited number of major donors to make significant contributions, perhaps over a 3 year period. This could be expanded by asking the individual prospects to challenge their friends and contacts to match the gift.
Chris and Rob offered to work on the Case Statement pulling together information already supplied in the HFHI application. All Directors are asked to use the WDWK worksheet to list up to 5 prospects for our next meeting. Chris suggested we meet again in 2 weeks to focus on a prospect list. The date was set for 8/21/14 at 7 PM. He offered another big Thank You to Christina and Diane.
Family Selection: Rob received two requests recently – one was vague so Rob responded asking for more information. The other one was a specific request for the construction of a handicap ramp, referred to us by the Vermont Center for Independent Living. The Family Selection committee meets on 8/12 and will review it thoroughly then. In the meantime, Rob asked Eric to scope the extent of the project so a budget could be developed. Rob will respond to the applicant within 30 days.
Faith Relations: Chris reported the committee is now comprised of Dave Bausch and himself. Diane Ingalls moved to Resource Development and John Sanborn moved to Oregon.
Other Business: Chris suggested an all-day September Board Retreat. Saturday, September 13th was identified. Members are asked to check their calendars and confirm.
Christina moved to adjourn. Rob seconded. All agreed.
Submitted by: Rebecca Woodard, Secretary
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