Attendees: Rob Geiszler, Paul Brown, Melissa Hayden, Julia Quimby-Cohen, Christina Gilman, Rebecca Woodard, Dave Pearson, Peder Johnson, Chris Henitz, Sandy Gagnon
The slate of Directors submitted by the Steering Committee was reviewed. The slate includesd Rob Geiszler, Chris Heintz, Dave Pearson, Christina Gilman, Rebecca Woodard, Julia Quimby-Cohen, Melissa Hayden, Eric Solsaa and Diane Ingalls. Rob, Chris, Dave, Christina, Rebecca, Julia and Melissa agreed to accept their nomination to the Board. It was moved and seconded that this slate be accepted as the initial Board of Directors for the Rutland Habitat affiliate. All were in favor, no one opposed. Motion passed.
A motion was made to adopt the bylaws as presented by the steering committee and submitted to HFHI in the application process. Motion was seconded. All were in favor, no one opposed. Motion passed.
Christina Gilman was nominated to become a Board Member. This motion was seconded. All were in favor, no one opposed. Motion passed.
The Board elected officers as follows: Chris Heintz - President, Dave Pearson - Vice President, Rebecca Woodard – Secretary, Christina Gilman – Treasurer. A vote was held to approve these positions. All were in favor; no one opposed. Elections confirmed.
Rob Geiszler asked Chris Heintz to chair the meeting as new President of Rutland’s affiliate.
Chris expressed appreciation to Rob for overseeing and managing the process of affiliation. Rob reported on the status and next steps. Rob will complete the last steps of the affiliation process.
Rob moved that the application submitted to HFHI be ratified as the official documents of HFH of Rutland County, VT. Seconded and passed without dissent.
Melissa reported that she will set up phone service with FairPoint within the next few weeks.
Rob and Dave reported on one of the Rutland City properties under consideration. This property owner needs to make a transfer in ownership before the end of 2013. There are several issues related to ownership of this property. Melissa will do title work, and she has access to a lawyer who would do the closing without charge if we choose to pursue this property. Considering liability issues there is a need for fencing around open foundation hole and liability insurance. Rob will look into fencing and Dave will look into liability and flood insurance. Chris recommended that the Board set an interim meeting to address the issues of this possible acquisition. A meeting was set for Monday Dec 16 at 7pm at the Rutland Habitat office.
A motion was made to create a resolution of the organization to authorize the President and Secretary to sign on behalf of the affiliate. Dave seconded. All voted in favor, no one opposed, motion passed.
Julia presented a possible PR/fundraising event at the Rutland Flea Market and a discussion was held regarding the logistics. It was determined that the affiliate would participate on Saturday Dec 14th. Julia will organize volunteers and logistics for this event.
It was noted that there needs to be a larger PR event in January. Melissa and Julia will begin working on that as well.
The next regular meeting of the Board will be Tuesday January 7th at 7pm at the Rutland Habitat Office, with the interim meeting Monday December 16th at 7pm at the Rutland Office also.
Sandy Gagnon for Rutland Habitat
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