Habitat for Humanity of Rutland County, Vermont Inc.
6 Court Street, Rutland VT 05701
Minutes of Meeting
Board of Directors
February 14, 2015
Directors present: Chris Heintz, Dave Pearson, Christina Gilman, Rob Geiszler, Deborah Morse, Paul Brown, and Andrew Salamon
Others present: No visitors.
Chris called the meeting to order at 9:08 AM.
Motion made by Paul to accept past meeting’s minutes of the 1-17-2015 meeting; Rob seconded the motion; Motion passed unanimously.
· Christina Gilman reported that as of January 17, 2015 our balance is $22,780.70. A $3000.00 check from Habit for Humanity (HFH) International was deposited in HFH Rutland County’s bank account. This money is a refund of HFH Rutland County’s money that was held in an escrow account by HFH International. This money put in escrow with HFH International when HFH Rutland County (HFHRC) began the certification process.
· Christina is using “Quick Books” software for HFHRC accounting. She still requires a database management software package for accounting purposes.
Dave made a motion to accept the Treasurer’s Report; Paul seconded the motion; Motion passed unanimously.
· Christina requested that a check-and-balance-system (“a second set of eyes”) be put in place for deposits, withdrawals, and reviewing and bank statements. Chris Heintz agreed to be that reviewer.
Raffle Tickets were sent out to all board members via email. Per Chris’ recommendation: Each board member should have at least twelve (12) tickets printed out and sold. Christina will be the Single Point of Contact for handling the money, completed tickets, and questions. Christina will check with Castleton State University about delivering the completed tickets to them. All collected funds will be retained by HFHRC at this time. Christina’s contact information for handing in raffle tickets and money is as follows:
Four Seasons Sotheby International Realities
85 North Main Street (on the left side before Crescent Street)
Note: Andrew handed in $50 and 5 completed raffle tickets to Christina. Paul handed in $16 from a HFHRC contribution jug from the Whistle Stop Restaurant to Christina.
Taxes—Rob informed the board that a S-1 State Tax form must be filed with the state.
· Mortgage Companies that have paid employees must have Official Loan Compliance training. HFHRC is not mandated to take this training by law; however, Chris and Christina will take this course. It is a twelve (12) hour on-line course that must be completed within six (6) months. HFH International suggests that members of the Family Committee should take this course.
· Andrew, Debra, and Christina are signed up for an United Way training program for new Board Members. This training program, 2015 Project Board Development Leadership Program will be given on Thursdays , noon to 1:30pm, beginning February 26 through March 26, 2015, at the Heritage Family Credit Union. Lunch will be provided at 11:45am.
Site Selection Discussion
Dave Pearson led the discussion.
· Fairhaven site
o Wells Fargo Bank is not participating in REO system anymore. Wells Fargo is now participating in The National Community Stabilization Trust(NCST). There is a question about the current property closing because of the bureaucratic changes within Wells Fargo. Dave has made a application for The National Community Stabilization Trust. Dave will have the complete story, clarifying our position with this property, next meeting. The anticipated closing on this property will be before summer.
· Stonegate Lots
o Jeff Guevin, HFHRC attorney, is looking into the liens on the Griswold properties.
· March 8, 2015 the Construction Committee will review the Fair Haven site and building.
· A Volunteer Coordinator or Volunteer Committee is needed to communicate volunteer hours to HFH International.
Family Selection Committee Report
Rob Geiszler led the discussion.
· The Family Selection Committee meeting will be held on January 28th, 2015 at 10am at Neighbor Works of Western Vermont, located at 110 Marble Street, West Rutland, in their conference room, was a success. Representatives from approximately ten (10) agencies attended the meeting. The Habitat presentation by Rob informed and educated the groups on Habitat and Habitat Family Selection. The Dream Center recommended three (3) candidate families and the Homeless Prevention Project recommended one (1) family. All have been interviewed and 3-out- of- 4 families were given HFHRC applications to start the process.
· Rob handed out the new color HFHRC brochure to all board members. This brochure is packed with information about Homeownership Opportunities, Applying for a Habitat Mortgage, Family Selection Process, Habitat Homeowner Benefits an Obligation, and Volunteering; all this supported by color photographs.
· Rob also reminded all that candidates must have lived or worked in Rutland County for at least one (1) year and a selected candidate’s income cannot exceed 60% of the medium income for Rutland County according to family size. Single applicants may apply as well.
· Rob informed us that the Family Committee’s work continues through the first two (2) years of the selection cycle through home ownership
Resource Development and Fundraising
Chris Heintz led this discussion.
· Faith Relations Committee completed a HFHRC letter that introduces HFHRC and Opportunities for all. It will be sent to fifty (50) different Faith Communities and Houses of Worship. In addition, a Power Point Presentation to present to parishes is complete.
· Resource Development Committee completed a letter for the Vermont Country Store introduces HFHRC and describes Opportunities for them to participate in our program. This letter will be mailed the week of February 23, 2015.
o Bill Carris made a donation to HFHRC.
o Dave and Paul will meet with Rob Noble, owner of ACE Hardware. He indicated that he would support HFHRC with hardware items when needed.
· The Resource Development and Fundraising Committee-- Committee Coordinator, Debra has scheduled a committee meeting on Wednesday, March 4th, at noon, at Friendly’s Restaurant. This is their third meeting. All board members are invited.
· Debra handed out a “Who do you know” spreadsheet for board members to review.
· Doodle Poll – Chris mentioned that this might be a useful tool to use when setting up meetings. It is a free application (app) on the internet and can be found at doodle.com.
· Chris said that according to our bylaws, an annual meeting is required in June. It is open to the public. It may be held at the Fair Haven property.
Chris closed the meeting by letting us know that he is “tickled pink” because of where we are today and what we’ve been doing.
Note—our next board meeting will be Saturday, March 14, 2015 at 9am.
Chris Heintz adjourned the meeting at 10:14 AM.
Minutes respectfully submitted by Andrew Salamon
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