Habitat for Humanity of Rutland County Vermont -Steering Committee Meeting - January 9, 2013
Present: Rob Geiszler, Abigail Blair, Melissa Hayden, Julia Quimby-Cohen, Louise Duda, Richard Weis, Ethan Jones, Paul
Brown, Sandy Gagnon
We briefly reviewed our current tasks (complete the application) and progress to date.
Proposed bylaws were presented and discussed. It was noted that we do not need to purchase board liability insurance
as Vermont’s 501 c-3 state statutes provides the needed protection. Our affiliate’s annual meeting was determined to
be the second Wednesday in June to coordinate with the fiscal year which is July 1-June 30 per HFHI requirements. A
motion was made to approve drafted bylaws for proposal to HFHI. This motion passed unanimously. (The bylaws may
be amended by the steering committee based on feedback from HFHI or steering committee members.)
We discussed whether to include a mandate in our bylaws for the Board of Directors to host a yearly open-house.
We agreed this is an important task and outreach activity. After consideration, a motion was made to designate
responsibility to the Board of Directors to host at least one open-house activity per year and to not include this task in
the Bylaws. This motion passed unanimously.
A motion was made to change the monthly Steering committee meeting to the second Wednesday of each month
rather than the first due to several scheduling conflicts. Motion passed unanimously.
The Governance sub-committee noted their work to date; documents related to sections 1.1 to 1.5 are drafted and
available on Google Drive for review in anticipation of formal approval at the February steering committee meeting.
Members are encouraged to review these prior to the February meeting.
The Partnership with HFHI sub-committee (section 2.1 of the application) continues its review of the HFHI documents
including the US Policy Handbook, Covenant, and Affiliation Agreement and informs the steering committee of the
requirements and suggestions as stated in these documents. We briefly discussed possible office and phone locations
including Grace Church and the Unitarian Church.
The Community Partnership sub-committee presented an initial draft of sections 3.1.1 – 3.2. We reviewed some of
the contacts made during our pre-application efforts and discussed the importance of ongoing outreach with area
businesses and organizations. This committee continues their work and will present their sections at the next meeting
following review and updating by their committee.
We will be hosting the Vermont spring state-wide affiliates meeting on March 23. Possible Rutland city locations
include South Station, the Unitarian Church, Grace Church. We also discussed Castleton State College as a potential
location. Stafford Tech’s culinary program was mentioned as a potential food service. A planning committee was formed
(Wheezie, Abby, Melissa, Julia, Richard & Ethan?). We will devote a portion of our March Steering Committee meeting to
brainstorming and preparing questions to take advantage of this opportunity.
Rob reported that in his last conversation with Bruce Rogers we were encouraged to begin and continue our fundraising
efforts as this is a big responsibility of affiliates. It was noted that checks should be made out to Habitat for Humanity
International (HFHI) with “Rutland Vermont” noted on the memo line. Checks need to be forwarded to Sandy who
submits them to HFHI with proper documentation for crediting our account.
It was stressed that all steering committee members need to continue their outreach to potential recruits for our
steering committee. Please invite/bring interested persons to meetings. We also need to continue our general outreach
to our 150 member email list and to the broader community.
The next steering committee meeting is scheduled for February 13, 2013 at 7pm at Grace Church.
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