Minutes of Meeting Board of Directors May 10, 2016

Minutes Revision A: Corrected two typographical errors.
 
Directors present:  Chris Heintz, Rob Geiszler, Eric Solsaa, Paul Brown, Shaun Williams, Andrew Salamon, and Dave Pearson.
Castleton University Habitat for Humanity Club Visitors: Kayla Zsido, Lisa McDonald, Kelly Mills;
Others present: Dick Malley, Ed Fowler, Jeff Manney,
 
Chris called the meeting to order at 6:34 PM.
 
Ed Fowler introduced himself to the board.  Ed is an experienced fund raiser with the Paramount Theater in Rutland. He is interested in working on fundraising for HFH.  He will be working with Dick Malley on fundraising.
Dick Malley is the former leader of HFH of Bennington County VT and a former professional fund raiser and attended this meeting to join the Rutland HFH Board.
Jeff Manney is a Energy Consultant with Efficiency Vermont.  He attended this meeting to become a Rutland HFH Board member.
 
Dick Malley will set up a kickoff Fundraising meeting to identify goals and plans to meet them.  This meeting will be held in May 2016 and include Dick, Ed Fowler, Chris, and Paul.
 
A motion was made by Paul to accept the meeting minutes of April 12, 2016.  Dave seconded the motion.  The motion passed unanimously.
 
Resource Development
Chris led the discussion
Dick Malley reviewed his proposed 4-year plan spread sheet.  This is the first step in our Resource Development.  Once we start building in Rutland, Dick expects financial resources to start flowing in from the Rutland populace.
 
Paul indicated that Mark Foley will donate $5,000 in the next weeks. 
 
Dick Malley made an important comment on how we say “Thank you” to donors is very important for future contributions in the coming years.
 
Shaun informed the Board that Castleton University recognized the Castleton HFH Club as its club of the year.
 
Lisa McDonald, President of the Castleton University HFH Club presented a donation of $750 to Rutland HFH.  This donation was raised by the Club over the last school year with most of the funds coming from Castleton students.
 
Chris and the Castleton HFH Club will have a formal photo session for a press release of their $750 donation to Rutland HFH at the Fair Haven HFH house at 11:00am on May 11th. 
 
Chris solicited OMYA Inc. for a $5000 donation to Rutland HFH.
 
Chris contacted the Ronald McDonald House to information about receiving grant money for Rutland HFH.
Shaun has contacted John Rehlen of the Blue Cat Restaurant located in Castleton, VT in regards to a fund raising dinner in August/September 2016 timeframe.  It would be ideal to have this event timed with the house dedication.
 
Chris and/or Dick Malley will contact the VT Housing Conservation Board for a grant of ~$15,000 to $25,000.  This is state money that is available for low income housing. 
 
 Golf Tournament
Dave led the discussion
All checks for the tournament should be made out Rutland HFH.  Each golfer will pay a $90 entrance fee. 
 
Paul made a motion to reimburse Dave for his expenditures for the Golf Tournament, a total of $1057.  This was seconded by Shaun.  The motion passed unanimously.
 
Paul will contact Debra Morse, to get information on making another HFH banner for the Golf Tournament.
 
Rutland HFH received a check donation of $500 from G. Stone Motors in Middlebury.  Since this is not in our region Chris will contact Addison County HFH and discuss this situation with them and act according.  We do not want to infringe on their region.
 
A motion by Paul was made to accept Dick Malley and Jeff Manney onto the Rutland HFH Board of Directors.  The motion passed unanimously.   We welcome Dick and Jeff to our board.
 
Construction Committee
30 West Street, Fairhaven, VT (Project #1)
Rob, Chris, and Eric led the discussion
Rob and Jeff Manney will visit the Fair Haven House to review remaining work in regards to insulation and heating plant.
 
Rob will review the remaining Fair Haven House work to complete with Eric.
 
Chris received a call from Gail of the Harmony Homestead Farm, a home for single mothers (DCF) and asked if Rutland HFH could help with some construction work.  It is estimated to be a couple of days work.  Harmony Homestead Farm has the materials and needs them installed.  The Castleton HFH Club will contact Gail, assess the work and complete it if it is within their skill level. 
Chris also thanked the Castleton HFH Club for their participation in the HFH Affiliates Meeting.  The Affiliates were very impressed with the Club and Chris expressed our sincere thanks to the Club for all their work.
 
Work will begin again at the Fair Haven House on May, 21st.   Aluminum siding will be removed. 
 
Eric will put a plan together for the remaining work and decisions on how to proceed with the downstairs bathroom.
 
Rutland House/Lot Project #2)
42 Cleveland Street lot 
Mr. Brenan of the Rutland Redevelopment Authority is pushing to have us take this lot once the house is torn down.  Paul played Mark Foley’s voice message left with Paul that indicated that the Cleveland Avenue property may not be the best site to start rehabbing or building new and we should consider holding off on this property.  Mark Foley suggested a better lot at 48 Library Street, near Cleveland Street. 

Family Selection Committee (FSC)
Rob Geiszler led the discussion
 
        The board went into executive session to discuss a prospective HFH Home Owner for the Fair Haven home.    
 
Paul made a motion to accept the proposed candidate for the Fair Haven Home based upon an additional verification of the proposed candidate by the Family Selection Committee.  If the additional verification is favorable, then the Board approves this candidate for home ownership.  Dave seconded this motion.  This motion passed unanimously.  Note: the next day the Family Selection Committee verified this additional requirement put forth by the board and notified the board via email.    Based on this this candidate is approved.
 
The approved homeowner is now expected to put in 150 man-hours of sweat equity and HFH will document this effort and use it as publicity for HFH.
  
Board Recruitment
•     The Board is seeking a Treasurer.

• The Board is still seeking a Part-Time office manager.

•     The Board is still seeking new Board Members.
 
The next regular scheduled meeting is Tuesday, June 14th @ 6:30pm. 
 
 Chris adjourned the meeting at 9:16pm.
 
Minutes respectfully submitted by Andrew Salamon.