Habitat for Humanity of Rutland County, Vermont Inc.
6 Court Street, Rutland VT 05701 Minutes of Meeting Board of Directors February 14, 2015 Directors present: Chris Heintz, Dave Pearson, Christina Gilman, Rob Geiszler, Deborah Morse, Paul Brown, and Andrew Salamon Others present: No visitors. Chris called the meeting to order at 9:08 AM. Motion made by Paul to accept past meeting’s minutes of the 1-17-2015 meeting; Rob seconded the motion; Motion passed unanimously. Treasurer’s Report · Christina Gilman reported that as of January 17, 2015 our balance is $22,780.70. A $3000.00 check from Habit for Humanity (HFH) International was deposited in HFH Rutland County’s bank account. This money is a refund of HFH Rutland County’s money that was held in an escrow account by HFH International. This money put in escrow with HFH International when HFH Rutland County (HFHRC) began the certification process. · Christina is using “Quick Books” software for HFHRC accounting. She still requires a database management software package for accounting purposes. Dave made a motion to accept the Treasurer’s Report; Paul seconded the motion; Motion passed unanimously. · Christina requested that a check-and-balance-system (“a second set of eyes”) be put in place for deposits, withdrawals, and reviewing and bank statements. Chris Heintz agreed to be that reviewer. Raffle Tickets were sent out to all board members via email. Per Chris’ recommendation: Each board member should have at least twelve (12) tickets printed out and sold. Christina will be the Single Point of Contact for handling the money, completed tickets, and questions. Christina will check with Castleton State University about delivering the completed tickets to them. All collected funds will be retained by HFHRC at this time. Christina’s contact information for handing in raffle tickets and money is as follows: Christina Gilman Four Seasons Sotheby International Realities 85 North Main Street (on the left side before Crescent Street) Rutland Tel: 345-6679 Note: Andrew handed in $50 and 5 completed raffle tickets to Christina. Paul handed in $16 from a HFHRC contribution jug from the Whistle Stop Restaurant to Christina. Taxes—Rob informed the board that a S-1 State Tax form must be filed with the state. Training · Mortgage Companies that have paid employees must have Official Loan Compliance training. HFHRC is not mandated to take this training by law; however, Chris and Christina will take this course. It is a twelve (12) hour on-line course that must be completed within six (6) months. HFH International suggests that members of the Family Committee should take this course. · Andrew, Debra, and Christina are signed up for an United Way training program for new Board Members. This training program, 2015 Project Board Development Leadership Program will be given on Thursdays , noon to 1:30pm, beginning February 26 through March 26, 2015, at the Heritage Family Credit Union. Lunch will be provided at 11:45am. Site Selection Discussion Dave Pearson led the discussion. · Fairhaven site o Wells Fargo Bank is not participating in REO system anymore. Wells Fargo is now participating in The National Community Stabilization Trust(NCST). There is a question about the current property closing because of the bureaucratic changes within Wells Fargo. Dave has made a application for The National Community Stabilization Trust. Dave will have the complete story, clarifying our position with this property, next meeting. The anticipated closing on this property will be before summer. · Stonegate Lots o Jeff Guevin, HFHRC attorney, is looking into the liens on the Griswold properties. Construction Committee · March 8, 2015 the Construction Committee will review the Fair Haven site and building. · A Volunteer Coordinator or Volunteer Committee is needed to communicate volunteer hours to HFH International. Family Selection Committee Report Rob Geiszler led the discussion. · The Family Selection Committee meeting will be held on January 28th, 2015 at 10am at Neighbor Works of Western Vermont, located at 110 Marble Street, West Rutland, in their conference room, was a success. Representatives from approximately ten (10) agencies attended the meeting. The Habitat presentation by Rob informed and educated the groups on Habitat and Habitat Family Selection. The Dream Center recommended three (3) candidate families and the Homeless Prevention Project recommended one (1) family. All have been interviewed and 3-out- of- 4 families were given HFHRC applications to start the process. · Rob handed out the new color HFHRC brochure to all board members. This brochure is packed with information about Homeownership Opportunities, Applying for a Habitat Mortgage, Family Selection Process, Habitat Homeowner Benefits an Obligation, and Volunteering; all this supported by color photographs. · Rob also reminded all that candidates must have lived or worked in Rutland County for at least one (1) year and a selected candidate’s income cannot exceed 60% of the medium income for Rutland County according to family size. Single applicants may apply as well. · Rob informed us that the Family Committee’s work continues through the first two (2) years of the selection cycle through home ownership Resource Development and Fundraising Chris Heintz led this discussion. · Faith Relations Committee completed a HFHRC letter that introduces HFHRC and Opportunities for all. It will be sent to fifty (50) different Faith Communities and Houses of Worship. In addition, a Power Point Presentation to present to parishes is complete. · Resource Development Committee completed a letter for the Vermont Country Store introduces HFHRC and describes Opportunities for them to participate in our program. This letter will be mailed the week of February 23, 2015. · Fundraising o Bill Carris made a donation to HFHRC. o Dave and Paul will meet with Rob Noble, owner of ACE Hardware. He indicated that he would support HFHRC with hardware items when needed. · The Resource Development and Fundraising Committee-- Committee Coordinator, Debra has scheduled a committee meeting on Wednesday, March 4th, at noon, at Friendly’s Restaurant. This is their third meeting. All board members are invited. · Debra handed out a “Who do you know” spreadsheet for board members to review. Other · Doodle Poll – Chris mentioned that this might be a useful tool to use when setting up meetings. It is a free application (app) on the internet and can be found at doodle.com. · Chris said that according to our bylaws, an annual meeting is required in June. It is open to the public. It may be held at the Fair Haven property. Chris closed the meeting by letting us know that he is “tickled pink” because of where we are today and what we’ve been doing. Note—our next board meeting will be Saturday, March 14, 2015 at 9am. Chris Heintz adjourned the meeting at 10:14 AM. Minutes respectfully submitted by Andrew Salamon
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Directors present: Chris Heintz, Dave Pearson, Rebecca Woodard, Christina Gilman, Rob Geiszler, Eric Solsaa. Others present: Paul Brown, Elizabeth Frost, Andy Salamon, Deborah Morse
Chris called the meeting to order at 9 AM. Chris indicated he invited the Habitat CSC Community Outreach contact person to our meeting but she was not available. He is expecting Deborah Morse, the Publisher of the Rutland Business Journals to join us mid-morning and we have Andy Salamon as a guest too. Introductions were made and Chris provided a brief history. Rob moved to accept the Minutes of 7/3, 8/5 and 9/20. Dave seconded. Approved. Christina distributed the Treasurer’s Report showing total funds of $12,457.59. She asked about the $3,000 HFHI is holding for us. Chris will contact Bruce again. HFHI did originally say it would take 3 to 4 months to process and return the funds to us. Dave moved to accept the Treasurer’s Report, Rob seconded. Approved. Chris reviewed the terms of the Berkshire Bank Foundation grant in conjunction with Boston Bruins hockey games. Christina moved to authorize Chris to sign the agreement. Dave seconded. All voted in favor. We will need to get their logo to use whenever we publicize this event. Rebecca indicated another financial institution, Vermont State Employees Credit Union, also has grant funds they will be distributing. Two charities will receive $10,000 each after a competitive event where public input on the VSECU website helps the grantor decide how to award the funds. All Directors were asked to make comments and have their friends and associates do the same via www.VSECU.com/WeCare2. Chris indicated it is time to talk about purchasing database software and a DSL hookup. He thanked Rob for tuning up the computer Paul donated. It has QuickBooks and Microsoft Office on it already. The proposed database software is Keystone which is developed by and for Habitat Affiliates. Because we are a new Affiliate, the purchase price is only $100. Each year thereafter, the renewal fee is $200. Rob moved to authorize the purchase. Dave seconded. Approved. Chris instructed Christina to move forward on obtaining DSL. The Faith Relation committee has finalized a letter using the church database and will be distributing it shortly. Chris is making a presentation at the Shrewsbury Church tomorrow night and invited everyone to attend. Dave and Andy will make presentations at their churches and suggested everyone plan to do the same. The Construction Committee is basically on hold, waiting for a project. Dave Pearson made new contacts after a presentation he made to the Killington Rotary. For Site Selection he reports the SG lot donations appear to have fallen though. The Directors discussed this briefly and asked Dave to convey to the HOA that we would still be interested if issues could be resolved. Dave has stayed in contact with the City and indicates we are high on their list to receive an appropriate lot when available. Paul is aware of a lot in Proctor that could be in transition and might be available for purchase. Right now, the Directors feel a Rutland location would be more appropriate with the ongoing revitalization efforts. Christina reported the Resource Development committee met Thursday night with most Directors present. No large donor meetings have occurred and we need to make progress in establishing a Founders Club. Elizabeth has been working on a brochure, letterhead and other print items. Samples were distributed and discussed. Elizabeth will check with Staples and other printers about possible donations of printing costs. Chris said all Directors need to consider themselves fundraisers and indicated our goal for the year is $100,000. Rebecca indicated she has started prospecting to her contacts and received a few replies. Heritage Family Credit Union will take a request for a donation to the proper committee and let us know a decision. They also have a loan officer who would like to be involved with our Board. Chris Leister from Hogg Hill Design has donated design plans for State approval of a water-waste water application. Deborah Morse arrived at this time and was introduced. She and Andy were asked to provide information about themselves and their interest in our organization. Deborah indicated she lives in Poultney, comes from a long line of builders and building is her interest. She is Publisher of the Business Journals with marketing skills, rental property management, construction and rehab experience. Andy lives in Killington and moved here full time in January from Connecticut. He started as a Draftsman before becoming a Design Engineer in Aerospace. He has degrees in Physics and Business Administration. He was an English major and considers Processes to be a strong suit. He is involved in his local church and previously had church management experience. Discussion then moved to an overview of a project from start to finish. Rob began with the Family Selection Process Flow Sheet. He believes Family Selection is ready to react to applications. He asked members to avoid using the word Applicant until we have an actual Applicant with a fully completed application which triggers timelines for responses under several laws. Chris suggested we use ‘potential partner family’. The process was reviewed using the Flow sheet. Dave listed items Site Selection considers: clear title, flood zones, non-conforming zoning issues, variances, location, proximity to work and schools. The Construction Committee is ready with safety procedures, list of needed tools and a potential design is available. They could use a volunteer coordinator or committee, a more detailed materials list and a mechanism for knowing and accessing donations from Home Depot, Lowes, etc. At 11:45, Rob moved to enter Executive Session. Dave seconded. Approved. At12:05 Christina moved to exit Executive Session. Dave seconded. Approved. As a result of Executive Session, Dave moved to accept Paul Brown, Andrew Salamon and Deborah Morse as Directors with terms expiring June 30, 2017. Christina seconded. All voted in favor. Our next meeting will be Saturday, December 13, 2014 from 9 AM to Noon. Christina moved to adjourn. Rob seconded. Approved. Respectfully submitted: Rebecca Woodard, Secretary Via email 10/27/14 to 10/29/14
All Directors were emailed by Chairman Heintz on October 27, 2014 indicating the Affiliate Quality Assurance Checklist is due to HFHI by October 31, 2014 and asking the Directors to review the draft he completed, suggest amendments and grant approval for him to submit the form. Dave Pearson replied the same day via email: Section 4 question 34 regarding insurance. Can we say yes? I thought we were covered under HFHI insurance. Section 5 question 37, who are individual loan originators? Section 5 questions 42 and 46 regarding suspicious activity and compliance with laws have no selection made. We should probably say "no but..." for question 42 and "yes" for question 46. Section 6 question 49 about service area should probably be yes. No selection was made. Section 8 question 58 about office and mailing address should be yes. No selection was made. I don't think we need to take further action before submission, but it's a good idea to periodically review all our "no but..." answers at a board meeting. On October 31, 2014 – Chris notified all Directors as follows: Having heard from everyone but Eric and updated the checklist based on Dave's input, I have submitted the checklist to HFHI. The document can be found attached to Chris’s email on October 31, 2014. Respectfully submitted: Rebecca Woodard, Secretary Directors present: Chris Heintz, Dave Pearson, Rebecca Woodard, Christina Gilman, Rob Geiszler. Others present: Elizabeth Frost
Chris called the meeting to order at 9 AM. Chris began with an overview of today’s agenda and indicating he scheduled a conference call with Jeffrey Guevin at 9:15 regarding the SG lots. With Jeff on speaker, Dave provided an overview of his recent communications with the HOA. Jeff indicated, in addition to resolving liens on the lots, new information regarding possible hazardous waste is of enough concern for him to recommend a Phase I environmental assessment to us. The HOA is also requiring the developer to provide work on the road and retaining wall before they will release liens. The floodplain issue may easily be solved by obtaining $20 flood certificates. The Directors asked Jeff to quiz the other attorney about hazardous waste to try to determine if it involves other lots. Right now, the rumor doesn’t seem very substantial and seems more likely to affect lots to the North of the development. Jeff would also like to see a signed P&S with the developer stating our desire to accept the lots and the contingencies to that acceptance. Christina moved to instruct Dave to communicate to the developer that we will accept the lots contingent upon good title: both lots to be free and clear of liens to include past dues or unfinished construction projects, that there are no environmental issues to be remediated and that flood zone issues do not impact building upon the lots. Dave seconded. All voted in favor. Discussion then moved to an update from Dave regarding our involvement with the City and RRA. The city still wants to give us 37 Pine St. We need to make sure there are not any title issues prior to acceptance. If that property isn’t available, the city and RRA would give us one of the other 12 properties they intend to acquire with grant funds. Dave asked Jeff if he would be able to help us as these discussions move forward and Jeff said, yes, to keep him in the loop. Jeff was thanked for today’s service and the conference call was ended. Chris introduced Elizabeth Frost, a friend that Paul has referred to us. She is a member of the Pittsford Congregational Church and would like to be involved with our group. Resource Development: Christina indicated she sent 171 emails through Crowdrise and started prospecting her Facebook contacts. She has received 2 donations. She asked What do we need to do to get more impact? All Directors needs to work their own contacts. Chris asked at the Vermont Affiliate meeting if our fundraising must be limited to Rutland County and was told we can solicit our own contacts anywhere. Elizabeth will help Christina formatting fundraising letters and perhaps a tri-fold brochure. Christina said Diane still wants to be involved in helping us with the Who Do You Know campaign. All Directors needs to identify large donor prospects. We received our first large donation. Shirley Miller sent a check for $10,000. Chris will call her to set learn about her and perhaps, set up a meeting. Rob reported that Family Selection and Support continues to work on intake documents. They could use more members. He would like to see policies regarding illegal aliens, immigration, residency, an asset test, the type of projects we will consider, etc. He asked if we are ready for a project and wondered if a simulated mock-up would be helpful. Chris attended the Vermont Affilate meeting. He indicated HFHI is working with lobbyists on mortgage guidelines and intends to provide more education to Affiliates. Many Affiliates report they make decisions case-by-case, do not have policies for all possible instances and need to use a lot of improvisation due to the varied requests they receive. Habitat is hoping for an announcement from the Governor by mid October, hopefully a declaration for a Habitat Month. Chris and Dave will coordinate a meeting with Brennan Duffy and Mayor Louras in the next month to discuss upcoming partnerships with the City and RRA. The next Director meeting will be Saturday, November 8 from 9 AM to Noon at the 6 Court St office. Christina moved to adjourn. Dave seconded. Motion approved. Respectfully submitted: Rebecca Woodard, Secretary Directors present: Chris Heintz, Dave Pearson, Rebecca Woodard, Christina Gilman, Rob Geiszler.
Chris called the meeting to order at 2:40 PM. Chris announced the resignation of Melissa Hayden. Christina moved to accept the resignation; Rebecca seconded. All voted in favor. Rob indicated two applications for assistance have been received and the Family Selection Committee needs the Board decisions so it can respond timely to the applicants. Rebecca moved to enter Executive Session. Rob seconded. All voted in favor. At 3:10 PM, Rob moved to exit Executive Session. Christina seconded. All voted in favor. During Executive Session, two applications were carefully reviewed. Dave moved to reject the first applicant (a mobile home owner desiring interior renovations and a ramp). We don’t believe we can help them. They are too "asset-rich." and should apply for other funding. For the second applicant, Christina motioned to ask the applicant if she can obtain funds from another source. Is so, she must do that. We are willing to do a ramp for her with a one-year pay-back, and without the necessity of signing the covenant, but even for this, if other financing is available she must pursue that, first. Rebecca seconded. All voted in favor. Rebecca moved to adjourn. Christina seconded. All voted in favor. Respectfully submitted: Rebecca Woodard, Secretary Directors present: Chris Heintz, Dave Pearson, Rebecca Woodard, Christina Gilman, Melissa Hayden, Rob Geiszler. Eric Solsaa. Directors absent: Melissa Hayden, . Others present: Paul Brown, Diane Ingalls, Lauren Norford Chris called the meeting to order at 6:05 PM. Chris brought the article clipped from the front page of the Rutland Herald from last night’s announcement of Habitat’s official status at the Board of Alderman meeting. He thought the proclamation went well, that the Mayor is very enthusiast and supportive and he especially thanked Director Melissa Hayden for the introduction and coordination. Rob moved to accept the Minutes of The BOD 7/1/14/. Dave seconded. Approved. Dave asked about Minutes for the Special Meeting held by telephone conference and email correspondence. Rebecca will create them for ratification at the next BOD meeting. Finances: Christina reported the checkbook balance at $1,572.76. There were no transactions during the month except the payment of the telephone bill. Chris indicated the return of the $3,000 from Habitat Int’l will take a little longer, perhaps another month. A guest arrived and was introduced as Lauren Norford. She works at Rutland Mental Health so might have some input regarding needy families. She saw an article in the Pittsford newsletter from Dave’s recent visit to the selectboard and decided to attend. Rob invited her to join the Family Selection Committee. Introductions around the table were made. Site Selection: Dave indicated 37 Pine St may have title issues as per Attorney Guervin’s email message. With the city receiving grant funds, other options may be available to us for a different property. The acquisition of the two city lots appears to be stalled as the owner needs to clear some liens. Selectboard visits: Dave reported both he and Paul visited the Proctor Selectboard to inform them about our existence. One selectperson expressed interest in joining our Board. Then Dave visited with the Pittsford Selectboard and they included an announcement in the town newsletter. As a result of that, Dave received a call from a recipient of a Habitat house in Massachusetts indicating his mother, who lives here, could use some help with her house. Dave will follow up. Dave also went to the Clarendon SelectBoard. They offered to link to our website. There was talk of a donation either directly from the selectmen’s budget or by petitioning the voters. Dave’s next visits are Killington, Poultney and Mt Holly. Regarding petitioned articles, Rebecca distributed handouts describing the process and deadlines from information on the Secretary of State website. Chris will work on getting a request onto the Wallingford ballot; Paul will take Proctor, Christina will take Shrewsbury and Rebecca and Rob will work on Rutland Town. Rebecca will try to find volunteers in the other towns. Resource Development – As Chris indicated by email, tonight’s focus is on fundraising. Christina began by reminding Board members to make their pledges or donations as we really want to report 100% participation from Directors. She distributed the Pledge form again. Paul asked about participating at the Vt State Fair and the Board reviewed the pertinent information but decided the timeframe was too short for this year. We need to remember to address this in June of 2015 for participation next Fall. Christina distributed and reviewed The 8-Step Solicitation Process crediting Diane Ingalls for much of the materials on-hand tonight. See attachment, plus fliers for Annual Campaign, Who Do We Know Campaign worksheet (WDWK), Making the Case for Major Gifts and Philanthropic Styles. Board members were enthusiastic at the quality and quantity of information presented, expressing gratitude to Christina and Diane. Diane spoke of using the WDWK process to create a Founder’s Club, asking a limited number of major donors to make significant contributions, perhaps over a 3 year period. This could be expanded by asking the individual prospects to challenge their friends and contacts to match the gift. Chris and Rob offered to work on the Case Statement pulling together information already supplied in the HFHI application. All Directors are asked to use the WDWK worksheet to list up to 5 prospects for our next meeting. Chris suggested we meet again in 2 weeks to focus on a prospect list. The date was set for 8/21/14 at 7 PM. He offered another big Thank You to Christina and Diane. Family Selection: Rob received two requests recently – one was vague so Rob responded asking for more information. The other one was a specific request for the construction of a handicap ramp, referred to us by the Vermont Center for Independent Living. The Family Selection committee meets on 8/12 and will review it thoroughly then. In the meantime, Rob asked Eric to scope the extent of the project so a budget could be developed. Rob will respond to the applicant within 30 days. Faith Relations: Chris reported the committee is now comprised of Dave Bausch and himself. Diane Ingalls moved to Resource Development and John Sanborn moved to Oregon. Other Business: Chris suggested an all-day September Board Retreat. Saturday, September 13th was identified. Members are asked to check their calendars and confirm. Christina moved to adjourn. Rob seconded. All agreed. Submitted by: Rebecca Woodard, Secretary Special Board of Director Meeting
Via Teleconference Meeting 7/3/14 Dave called the meeting to order at 2:00 PM. Dave indicated the meeting is called via teleconference due to urgent timing issues. The City is asking for a response on the possibility of accepting the 37 Pine Street lot. Dave spoke to all Directors in person or via email. Those available are in attendance via teleconference. After general discussion, Dave was instructed to reply to Brennan Duffy as follows: The Board of HFH for Rutland County has convened via conference call and we have voted to accept the 37 Pine St. lot with the following conditions: If somehow, there is not marketable title, we would not be able to accept. Likewise, if the lot is in a flood plain, insurance would be prohibitive for a low income Habitat owner and would require us to decline. Otherwise, this looks like a wonderful opportunity and we certainly appreciate the Rutland Redevelopment Authority considering us for partnering in this effort. Other concerns voiced by the board are not show stoppers but should be discussed. There should be no restrictions that will put HFH of Rutland County in an untenable position regarding time and no restrictions that would require us to run afoul of HFH International guidelines. We have touched on these topics in the past, and I don't anticipate any issues, but now that there is a specific offer, we should confirm this. HFH of Rutland County is interested in any potential for grant funding availability to aid in construction, but would need to review how this would affect the way HFH handles mortgages. Will the Redevelopment Authority be able to provide letters of support for HFH of Rutland County to apply for additional grant funding and also to apply to the Board of Aldermen for a property tax exemption during the construction phase? Will the Redevelopment Authority be able to assist us through the permitting process? Submitted by: Rebecca Woodard, Secretary Directors present: Dave Pearson, Rebecca Woodard, Christina Gilman, Melissa Hayden, Rob Geiszler. Directors absent: Chris Heintz, Eric Solsaa. Others present: Paul Brown Dave called the meeting to order at 7:05 PM. Rob moved to accept the Minutes of The BOD Special Meeting 3/8/14, BOD 5/6 and BOD 6/3. Christina seconded. Approved. Dave reported he had been contacted by Amanda Reinhart from the Community Engagement office looking for opportunities to partner with us on a project. They previously helped Middlebury Habitat but they are not building right now. Dave will reply to her that we will need to let her know when we are more ready and suggesting she contact Bennington Habitat. Christina reported finances as follows: At the beginning of June, the checking balance was $146.26. She received $295.00 soon after the birdhouse fundraiser, then paid $80.60 for the June/July telephone bill and later in the month received $1,000 donation from Grace Church and other birdhouse money of $190.00. The current checkbook balance is $1,550.66. Rob noted that today, July 1 is the beginning of the fiscal year and reminded Directors to contribute. Rob is hoping to make contact with Tech Soup and then he can get the computer up and running with software. Rob submitted Minutes for the Family Selection and Support Committee from their meeting on 6/16/14 (attached). Rob submitted Minutes for the Construction Committee from their meeting on 6/28/14 (attached). Dave report the Site Selection Committee is still focused on the two city lots and Pine Street. He has not heard anything new from the city on the grant application. He believes Attorney Guervin is near completion on the title search of the city lots. He still finds some liens and the owner indicates he will clear them. We will need liability insurance immediately after acquiring the lots, then fencing shortly thereafter. Christina reported the Resource Development Committee has new members: Sara Meling and Diane Ingalls. They have created a preliminary calendar for fundraising. She distributed a pledge form for BOD members. A press release will be next. They are also working on a “Who Do You Know Campaign” where 2 Board members will go talk with potential donors. In October, plans are being made for a bulk-mail campaign to coordinate with World Habitat Month. That will be followed up in December with another direct marketing mailing for those who did not respond to the first mailing. There is talk of coordinating with other Vermont affiliates and involving the governor in October. Jars for donations will go into stores soon. Rob expressed the need to focus on major donors and wondered about involving Mayor Louras to announce our existence. Melissa will make an inquiry. Dave asked about participating at the Vermont State Fair and Paul volunteered to look into it. We know of 24 students from MSJ who could help man a booth. Review of planned activites and suggestions to mark our acceptance as an affiliate: See Dave’s handout (attached). Dave asked about coordinating the timing of letters to be mailed and Rob suggested to defer to Diane Ingalls. Dave offered to draft letters and a press release. Chris already sent information to Front Porch Forum, maybe that text can be used. Dave will contact Andrew Wilson to help with production of film advertising. Dave questioned whether we should start meeting with area selectboards. Dave volunteered for Pittsford; Dave and Paul will go to Proctor; Rob will take Rutland Town; Chris will likely want Wallingford; Melissa volunteered for Rutland City. Other Business: Melissa moved to accept the resignation of Julia Quimby-Cohen. Rob seconded. Approved. Rob received an application for a ramp installation and is reviewing it. Melissa moved to adjourn. Christina seconded. All agreed. Submitted by: Rebecca Woodard, Secretary Directors present: Chris Heintz, Dave Pearson, Christina Gilman, Julia Quimby-Cohen, Melissa Hayden, Rob Geizler, Eric Solsaa (7:30pm). Faith Relations: Dr. David Baasch made a presentation on our behalf to the Unitarian Universalist church – it was well received. Chris is speaking at the Unity Church of Proctor next week. First Meeting
Tuesday, May 27, 2014 Present: Jessica Cecot, Joan Geiszler, Rob Geiszler, Gail Johnson Not Present: Sandra Gagnon. Tia Poalino This was a first, organizational meeting. A brief history of the affiliation process for the Rutland Affiliate was shared with the committee members. Committee members then reviewed the charge of the committee, especially the necessary focus on a family that will need to be maintained. Materials from the Application for Affiliation were printed and shared. In addition the committee was familiarized with the My.Habitat.org website, as well as the Affiliate Operations Manual for Family Selection. There was a discussion of the various tasks the committee will need to complete in the selection of a family. This will begin with a review of the application, which will be customized over the course of the month of June. The various verifications and checks were also briefly discussed. There was also a discussion of the need for confidentiality, once applications are received. A particular prerequisite will be for secure, long term storage of documents. For the next meeting, the committee will engage in role playing, with Gail Johnson taking the role of an applicant submitting an application. From this discussion, the hope is that necessary processes and procedures will become apparent. Next meeting will be June 16. Rob Geiszler Chair |
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